• Property Administation Coord.

    Requisition # 2018-8866
    Date Posted 3 months ago(6/5/2018 10:52 AM)
    Administrative Support
    Full-Time / Part-Time
  • Overview

    The Property Administraton Coordinator at Princeton Plasma Physics Laboraoty will:


    Provide administrative control for government-owned Personal Property (sensitive, high risk and Accountable U.S. Gov’t Personal Property). Candidate must be able to work in a multi-tasking environment and be capable of balancing flexible priorities on a day-to-day basis. Manage data entry, tracking and reporting of personal property assets in the BMIS (Business Management Information System). Prepare, conduct and document property inventories in accordance with PPPL procedures and Federal regulations. Conduct equipment spot-checks to monitor compliance with property regulations. Coordinate with Excess Property section for retirements and transfers. Analyze inventory adjustments and make recommendations for improvements that include the development and implementation of procedures for equipment control. Achieve Laboratory and DOE property management objectives for controlling, tracking and disposing of government property assets. Notifies excess property coordinator concerning the acquisition of potential “Proliferation Sensitive” high-risk property and/or performs high risk property review. Position supports Laboratory Operations, GSA and DOE requirements and frequently requires a high level of multi-tasking and prioritization skills to meet reporting deadlines and Laboratory needs.


    Performs database administrative functions in the assets function of the Business Management Information System.  Ensure that Personal Property data records are maintained in accordance with DOE and Federal Regulations and that personal property management practices support the Laboratory mission and goals.  Assist individuals with property management questions and train new property custodians.  Perform customer assistance/problem solving. 


    Schedule, plan, conduct and document capital, sensitive, high risk, controlled and other accountable equipment inventories.  Schedule, conduct and document equipment spot-checks.  Produce reports based on inventories and spot-checks and recommend corrective actions.  Conduct follow-up and investigation to search for equipment not located.  Research missing equipment to prevent inappropriate inventory write-offs. 


    Establish and maintain auditable equipment records for the Asset management module of the Business Management Information System to provide accountability and tracking for government-owned personal property. Assign property numbers, determine DOE equipment classification and assign applicable codes, status, costs and noun codes for government-owned personal property. Perform High Risk reviews of equipment and materials. Validate inventory write-ons and retirements for accuracy and initiate changes as necessary. Coordinate with Loan Administrator, Excess Property and Fleet services, shipping and receiving to ensure complete and accurate equipment records. Perform database reconciliation of property and financial records to assure accuracy and valid reporting. Support DOE Balanced Score Card self assessment process and reporting.


    Establish knowledge of Laboratory ES&H requirements, support and apply during the course of your work.  Encourage others to be safety conscious and observe safety rules, including use of safety equipment.  Review work for environmental impacts.  Comply with ES&H Directives, DOE Orders and OSHA standards.  Maintain all required training. 




    • High School Diploma or GED. 
    • Three to four years of experience in U.S. Gov’t personal property management or similar business experience is desired. 
    • Knowledge of or ability to learn FPMR, DOE Order 580.1a, GSA and other DOE directives. 
    • High level of working knowledge/experience with integrated database management systems. 
    • Proficient in Microsoft Word, Office, Excel, and other desktop computer applications, (testing may be required). 
    • Ability to manage accurate and precise records of government-owned personal property. 
    • Ability to generate, review and revise reports and correspondence.   
    • Excellent multi-tasking skills and prioritization skills to accommodate Laboratory needs and reporting deadlines in a timely manner. 
    • Strong communication skills (written and verbal) necessary to communicate with all levels of personnel at PPPL, and other federal facilities/contractors (testing may be required on written skills). 
    • Ability to work under minimal supervision and independently as required to maintain accurate and complete property records. 
    • Ability to successfully complete all required training for Personal Property Services functions of the Material Services Division, ES&H Department. 


    Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

    Salary Grade

    TSS, 02

    Standard Weekly Hours


    Eligible for Overtime


    Benefits Eligible


    Essential Services Personnel (see policy for detail)


    Physical Capacity Exam Required


    Valid Driver's License Required



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